Finance Operations Manager | Berkeley Food Network

Berkeley Food Network is hiring a Finance Operations Manager to help support BFN’s mission of using innovative, community-centric solutions to create a more resilient, sustainable, and equitable food system. Berkeley Food Network is the largest direct food assistance organization in Alameda County, serving thousands of community members each week, and is looking to grow our development program to meet the needs of the community. The Finance Operations Manager will work closely with the Executive Director, Leadership Team, and Board of Directors Finance Committee to oversee financial and administrative operations of the organization.

The Finance Operations Manager is a skilled financial administrator with several years of experience managing nonprofit financial operations. They will be responsible for managing accounts payable, financial reconciliations, financial report generation and budget performance tracking, and running payroll. They will also be spending time supporting small but crucial administrative tasks, including physical and electronic document management, providing basic support to Google Drive, and coordinating with external parties on communications. As a small but growing organization, the Finance Operations Manager is expected to bring a strong sense of responsibility, a willingness to support the team when needed, and a commitment to addressing food insecurity.

Hours: Part-time, non-exempt, hourly (20-25 hours per week)
Schedule: Monday-Thursday, 9:00am-2:00pm
Location: Onsite at our West Berkeley warehouse

Essential Duties & Responsibilities
Financial Oversight & Management 70% -Manage accounts payable for Berkeley Food Network -Perform timely and accurate financial account reconciliations across business banking, donation receipt portals (Stripe, Benevity, etc.), and our CRM (Salesforce) -Ensure accurate financial management of Berkeley Food Network’s accounts using Quickbooks, including grant allocations and fiscal aspects of financial agreements -Work with Executive Director to provide budget oversight and financial reporting across accounts, including preparing financial reports for grantors, the Executive Director, and the Board of Directors -Work with Senior Development Manager and Development Committee to provide current information on fundraising efforts and campaign results -Work with Senior Operations Manager to ensure all warehouse and programmatic supplies and equipment are appropriately ordered according to budget -Support tax and audit work paper deliverables -Oversee deposit of donations at Berkeley Food Network’s business bank using a company vehicle Administrative Support 25% -Administer bi-monthly payroll services via Paylocity for Berkeley Food Network -Oversee Berkeley Food Network’s physical document retention and storage, such as invoices and correspondence with business partners, and ensuring compliance with all necessary parties -Provide administrative support with Google Business Suite for BFN’s small team, including onboarding assigning Google Drive access and Google Voice numbers and organizing electronic document storage -Provide administrative support to the Board of Directors including scheduling regular Board meetings and Board Committee meetings -Manage Berkeley Food Network’s off site mailbox, ensuring mail is delivered to appropriate party -Manage office supply inventory and ordering as needed Organizational Support 5% -Serve on the Finance Committee with the Executive Director -Support coordination of meetings with external organizations or parties -Support other tasks as needed

Essential Duties & Responsibilities

Financial Oversight & Management 70%
-Manage accounts payable for Berkeley Food Network
-Perform timely and accurate financial account reconciliations across business banking, donation receipt portals (Stripe, Benevity, etc.), and our CRM (Salesforce)
-Ensure accurate financial management of Berkeley Food Network’s accounts using Quickbooks, including grant allocations and fiscal aspects of financial agreements
-Work with Executive Director to provide budget oversight and financial reporting across accounts, including preparing financial reports for grantors, the Executive Director, and the Board of Directors
-Work with Senior Development Manager and Development Committee to provide current information on fundraising efforts and campaign results
-Work with Senior Operations Manager to ensure all warehouse and programmatic supplies and equipment are appropriately ordered according to budget
-Support tax and audit work paper deliverables
-Oversee deposit of donations at Berkeley Food Network’s business bank using a company vehicle

Administrative Support 25%
-Administer bi-monthly payroll services via Paylocity for Berkeley Food Network
-Oversee Berkeley Food Network’s physical document retention and storage, such as invoices and correspondence with business partners, and ensuring compliance with all necessary parties
-Provide administrative support with Google Business Suite for BFN’s small team, including onboarding assigning Google Drive access and Google Voice numbers and organizing electronic document storage
-Provide administrative support to the Board of Directors including scheduling regular Board meetings and Board Committee meetings
-Manage Berkeley Food Network’s off site mailbox, ensuring mail is delivered to appropriate party
-Manage office supply inventory and ordering as needed

Organizational Support 5%
-Serve on the Finance Committee with the Executive Director
-Support coordination of meetings with external organizations or parties
-Support other tasks as needed

Skills, Knowledge & Abilities
*Required Qualifications* -5+ years experience in managing nonprofit organizational financials including accounts payable, payroll, budget report preparation, and document management -3+ years of demonstrated experience with Quickbooks -Skilled and efficient administrative experience -Detail oriented with an analytical eye and a knack for careful attention to detail -Collaborative team player and a willingness to learn -Superior communication skills with ability to convey complex information simply, effectively, and elegantly -Prior work experience in nonprofit with elevated responsibilities including budget management, supervisory experience, and leadership -Current California driver’s license with an insurable driving record and access to reliable transportation to attend meetings *Preferred Qualifications* -Experience supporting hyperlocal non-profit organization -Experience managing payroll using Paylocity -Experience using donation receipt portals Benevity, Stripe, or others -Experience working with organizations providing food assistance to vulnerable populations *Personal Attributes* -People-orientation- able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations -Collaborative problem-solver able to resolve issues and situations within the scope of their duties while understanding when to appropriately escalate situations to management team members -Ability to professionally and accurately represent BFN’s values and programs to external stakeholders such as donors, partners, and government officials -Commitment to BFN’s goals of ending nutritional insecurity and development of a robust & healthy reimagining of food systems -Strong team player with the ability to balance and prioritize operational and organizational needs on a consistently evolving basis

Skills, Knowledge & Abilities

Required Qualifications
-5+ years experience in managing nonprofit organizational financials including accounts payable, payroll, budget report preparation, and document management
-3+ years of demonstrated experience with Quickbooks
-Skilled and efficient administrative experience
-Detail oriented with an analytical eye and a knack for careful attention to detail
-Collaborative team player and a willingness to learn
-Superior communication skills with ability to convey complex information simply, effectively, and elegantly
-Prior work experience in nonprofit with elevated responsibilities including budget management, supervisory experience, and leadership
-Current California driver’s license with an insurable driving record and access to reliable transportation to attend meetings

Preferred Qualifications
-Experience supporting hyperlocal non-profit organization
-Experience managing payroll using Paylocity
-Experience using donation receipt portals Benevity, Stripe, or others
-Experience working with organizations providing food assistance to vulnerable populations

Personal Attributes
-People-orientation- able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations
-Collaborative problem-solver able to resolve issues and situations within the scope of their duties while understanding when to appropriately escalate situations to management team members
-Ability to professionally and accurately represent BFN’s values and programs to external stakeholders such as donors, partners, and government officials
-Commitment to BFN’s goals of ending nutritional insecurity and development of a robust & healthy reimagining of food systems
-Strong team player with the ability to balance and prioritize operational and organizational needs on a consistently evolving basis

Physical Requirements
This position is primarily located at our West Berkeley offices with the ability to work one day a week remotely. Candidate must be able to perform the following duties with or without accommodation: -Traverse the warehouse floor frequently throughout the day to execute duties. -Stand/sit for the duration of the scheduled shift. -Able to operate computer and mobile devices. -Mobility to respond to moving vehicles, equipment, and loud noises/sounds typical in a warehouse setting. -Sit at a desk, conference room or workstation for more than three (3) hours at a time. -Travel to local events for meetings with external stakeholders. -Communicate in clear speaking voice in person, before large audiences and over audio or video-based communications applications (e.g. phone, Zoom)

Physical Requirements

This position is primarily located at our West Berkeley offices with the ability to work one day a week remotely. Candidate must be able to perform the following duties with or without accommodation:

-Traverse the warehouse floor frequently throughout the day to execute duties.
-Stand/sit for the duration of the scheduled shift.
-Able to operate computer and mobile devices.
-Mobility to respond to moving vehicles, equipment, and loud noises/sounds typical in a warehouse setting.
-Sit at a desk, conference room or workstation for more than three (3) hours at a time.
-Travel to local events for meetings with external stakeholders.
-Communicate in clear speaking voice in person, before large audiences and over audio or video-based communications applications (e.g. phone, Zoom)

Compensation & Benefits
This is a part-time, non-exempt position working Monday through Thursday, 9:00a.m. to 2:00 p.m. (20 hours per week), with additional hours available as scheduled during taxes, budget preparation, or other critical times. The starting rate of pay for this position is $37.00/hour ($38,480 annualized), depending on experience. BFN offers a competitive benefit package for part-time staff including: -Paid Time Off (PTO): Employees are eligible to accrue up to 10 days of PTO in their first year -Paid Holidays: Twenty-five (25) paid holidays annually -Retirement: BFN offers up to 3% match in employer-sponsored 403(b) account -Professional development opportunities

Compensation & Benefits

This is a part-time, non-exempt position working Monday through Thursday, 9:00a.m. to 2:00 p.m. (20 hours per week), with additional hours available as scheduled during taxes, budget preparation, or other critical times.

The starting rate of pay for this position is $37.00/hour ($38,480 annualized), depending on experience.

BFN offers a competitive benefit package for part-time staff including:
-Paid Time Off (PTO): Employees are eligible to accrue up to 10 days of PTO in their first year
-Paid Holidays: Twenty-five (25) paid holidays annually
-Retirement: BFN offers up to 3% match in employer-sponsored 403(b) account
-Professional development opportunities

Application Process
Applications will be accepted on a rolling basis, with the first resume review on December 20th. A candidate will ideally start in February 2025. Please submit your resume and cover letter using BFN's Hiring Portal. In your cover letter, please: -Introduce yourself and your relevant work experience, highlighting your experience with managing nonprofit financials -Describe any personal or professional experience in food assistance, food justice, or nonprofit organizations with an emphasis on your financial or administrative background -Share why you want to work at Berkeley Food Network If you have any questions, please reach out to hiring@berkeleyfoodnetwork.org.

Application Process

Applications will be accepted on a rolling basis, with the first resume review on December 20th. A candidate will ideally start in February 2025.

Please submit your resume and cover letter using BFN's Hiring Portal.

In your cover letter, please:
-Introduce yourself and your relevant work experience, highlighting your experience with managing nonprofit financials
-Describe any personal or professional experience in food assistance, food justice, or nonprofit organizations with an emphasis on your financial or administrative background
-Share why you want to work at Berkeley Food Network

If you have any questions, please reach out to hiring@berkeleyfoodnetwork.org.